Vendor Registration Confirmation

Your booth is reserved!

Thank you for registering for a vendor booth at the 95th Annual Meeting on Thursday, May 1st! You will receive additional information closer to the event, and a reminder email the week of the event. Please email marketing@fwccu.org if your plans change and you are no longer able to attend.

Frequently Asked Questions:

Q: When can I arrive to set up my booth?
A: The display tables will be set up by 3 p.m., so vendors can arrive any time between 3:00 and 5:00 p.m. to set up.  Please plan to have your display set up and ready to go by 5 p.m. The doors open to members at 5:30.

 

Q: Where should I park?
A: The best place to park is in the West/Orange Lot. There is an unloading area for large items, but you must quickly unload and move your car. Use the elevator or escalator to reach Level M. Click here to download a parking map.

 

Q: How many people can come to work at my booth?
A: We will provide up to 3 chairs per booth (please specify the number of chairs needed when registering)

 

Q: Will I have time to eat dinner?
A: Volunteers and vendors will be provided with a complimentary dinner ticket and will be able to begin eating at approximately 5 p.m. before the doors open to everyone.

 

Q: Will I have to pay for parking?
A: There is an event fee for parking, usually around $12.

 

Q: What should I bring with me?
A: In addition to your display & signage, bring the necessary supplies:

  • Informational handouts about your department/business/organization, such as brochures or flyers

  • Giveaways to draw people to your table, such as logo pens, candy, stress balls (we do ask that the safety of all attendees be taken into consideration and no potentially dangerous hand-outs be given such as frisbees, choking hazards, etc.).

  • Other needed supplies such as extension cords (if using electricity to power laptops or other display items), scissors to open supply boxes, etc.

 

Q: Will there be WiFi for my laptop or tablet?
A: WiFi will be provided, if requested in advance during registration.

 

Q: How many people usually attend?
A: This event usually has approximately 800-1000 attendees, so please plan accordingly.

 

Q: If I’m a member of Fort Worth City Credit Union, do I still need to register for the dinner as an attendee, even though I will be at a vendor booth?
A: If you are a primary member of FWCCU and would like to be entered into the door prize drawings, please register in advance for a dinner ticket. You will receive a ticket in the mail or for pickup at will call that you must turn in at the entrance upon arrival to ensure you are entered into the door prize drawing. Non-member vendors will still receive a free dinner ticket but will not be entered into the door prize drawing.

 

Q: Can I provide a door prize?
A: Vendors are more than welcome to provide a door prize to give away. If you want to announce it from the podium during the big door prize giveaway, please let us know in advance what you are providing. The item must be available immediately, and cannot require a purchase, donation, or payment in exchange for the prize.

Q: When does the event end?
A: The event ends promptly at 8:00 pm. You will be responsible for removing your display from the building after the meeting.